FORT HUACHUCA CAVALRY ASSOCIATION

BOARD OF DIRECTORS MEETING

 

TUESDAY, 08 January 2008

 

Call to Order:      Meeting called to order at 1910hrs

 

Present:               Linda Paladini, Glenn McDaniel, Steve Kurtz, Rod Preuss, Chris Zimmerman, Ty & Sheila Holland, George and Martina Peters

 

Old Business:    

                              Secretary:

-       Previous minutes were accepted with changes to ÒArmy Equine ConferenceÓ being held at Ft. Irwin, CA and Staples producing FHCA calendars for $9.99 each (DEC 07).

 

                              TreasurersÕ Report:

-       Profit/Loss and Balance Sheets for 2007 were handed out and reviewed by the board members

-       Reports accepted as presented

-       Annual Net Gain of $466.30

-       Balance Sheet:  Total liabilities and equity as of 31 December 07 was $17,560.31

-       A $250 life-time membership was submitted by Paul Stier.  Palladini will submit the check and record the new membership.

-       Whisper Sanctuary provided a Christmas time thank you letter for all the FHCA support.

 

                              President:

-       NSTR

 

Vice President:

-       FHCA is ÒleasingÓ a horse to B Troop for $120 p/year.  This ensures the horse does not go onto the Government Property Book.

-       Recently retired B Troop horses provided back to FHCA equals $120 in value; VP recommended that we ÒeliminateÓ the B Troop leased horse payment for 2007 and call it evenmake the value of the Òturned inÓ horses equal to the cost of the leased horse.  In this way, FHCA does not have to owe B Troop at the end of the fiscal year. 

-       Under the lease program, should a B Troop horse become unsuitable, FHCA can then Òmore easilyÓ remove it from the ranks and sell it.  This renders a more streamlined means for trading horses between FHCA and B Troop.

-       Treasurer determined that we may need to review the B Troop contract to determine if we then need to provide liability insurance for the horse (since it belongs to FHCA) and/or post the asset to the FHCA balance sheet.  VP will review the exacts of the contract before the next monthly meeting. 

 

Ways and Means:

-       Tombstone Silver Nugget was visited by Sheila Holland on 30 December.  2x Mugs had been sold.  Most merchandise was displayed in a basket residing on the checkout counter.  Remaining items did not have a price tag.  A price check sheet was, however, in the basket with the remaining items. 

-       Palladini will spend $380 dollars for more inventory (FHCA sale items).

-       Henry Hauser Museum sold 2x Mouse Pads.

-       Palladini is looking for new ways to raise funds.  Suggested volunteering personal items for sale in the Post Thrift Shop.  25% of sales profit would go to Thrift Shop—remainder would go to FHCA.  Palladini will take emails and volunteered to collect items for delivery to the Thrift Shop.  McDaniel suggested that he might be able to support with occasional old furniture from Office-Smart.

     

                              Public Relations:

-       NSTR

 

                              Membership:

-       Palladini intends to post membership drive into the ÒScoutÓ newspaper.

-       Palladini suggested that rather than provide a certificate to annual members we should instead provide a membership card supported by a 10% off merchandise incentive.  Board determined it best to limit the percentage reduction to FHCA internet merchandise only.

-       Honorary Members are for one year only unless they have adopted a B Troop horse.  They are kept on the books until the death of the horse.

-       Palladini will take over the FHCA membership roster and annual dues.  She will further mail out the 2008 membership cards.

-       Treasurer will provide Palladini the incoming envelopes/checks for to record.

-       New Members for the record:  (Life Time) STEIR, Paul A. , 4 Brown Lane, Freidricksburg, VA 22401, 540-361-1969,

 

                              Education:

-       Quarterly newsletter is ready and should go out NLT 10 Jan.

-       Need more articles to support the next quarterly newsletter.

-       Tentative B Troop tasker for 19 January supporting Care for the Horses in Sonoita.  Troop prepared to provide display and show & tell.  May possibly stop by Whisper Sanctuary  near Sonoita in order to conduct a memorial for the recently deceased B Troop horse (Derringer).

 

                              Programs:

-       NSTR

 

                              Web Master:

-       FHCA web site fee due in Feb 08 ($100).  M. Peters will pay the bill and send the receipt to the treasurer for follow up payment. 

-       Web Master has made a link on the FHCA homepage to Whisper Sanctuary.  B Troop will become a future link.

 

                              Photographer:

-       Quail Ridge Run RV Park desires a B Troop Photo.  Board recommended selling them one for $25.  They intend to use the photo on their web page.  Board members present also recommended providing them an FHCA left over (2007) calendar.  Copy right notice would be place on the photo. 

-       Photography homepage is close to 2 million hits (Feb 07 to Jan 08)

 

Miscellaneous:

91 X 37 cent stamps ($33.67), plus $40 in cash and secretarial supplies presented to George Peters

Mr. Buckmaster passed away. It was agreed that the print should still be present to his widow.

Chris needs the Finance and Ways and Means report as well as a report from the president for the August newsletter.

Newsletters will be emailed/mailed out by the secretary.

Newsletter will be taken to Chamber of Commerce

Bisbee Rotary Club donated $50 to FHCA

 

Next meeting:

      04 February 2008, Sports Gallery, 1830hrs

 

Meeting adjourned at 2014 hrs